New Roommate Welcome Letter Template

First impressions matter. A welcome letter shows new roommates that your household is organised, considerate, and genuinely glad they're here. It also saves you from repeating the same information six times on move-in day.

This template includes sections for: a warm welcome message and introductions, essential info (Wi-Fi password, alarm codes, bin day schedules), house rules summary (quiet hours, guest policy, cleaning expectations), key contacts (landlord, building manager, emergency plumber), local tips (best takeaways, nearest bus stop, GP surgery), and how to reach everyone in the flat.

Customise it for your household — every shared home is different. Add personal touches like your favourite coffee shop or the trick to getting the shower temperature right.

Pair it with the HomeCo app so your new roommate can immediately access the shared calendar, expense tracker, and chore schedule. A smooth onboarding makes for a great living experience.

Try HomeCo for 14 Days

Download HomeCo today to make living with roommates actually work. Track shared expenses, manage chores, share announcements, and keep everyone on the same page. Choose Housemate, Whole Home, or free verified Student access. Available on iOS and Android.